Woolcock Institute of Medical Research

PhD Opportunities
Senior Medical Receptionist

Senior Medical Receptionist

An exciting opportunity has arisen for a dynamic professional to become an integral part of our patient-facing reception and administration team. This opportunity will see you responsible for leading and managing the reception workflow and a team of receptionists. You will be integral to providing excellent administrative and reception services and supporting our specialist clinicians in delivering high quality care to our patients. You will thrive in a busy, patient-first environment and working with a friendly reception team.


  • Welcome and assist patients and visitors on arrival at the reception desk
  • Manage appointment bookings, referrals, incoming calls, and email enquiries
  • Manage patient billing, payments, and updating files
  • Liaise and engage with our referral network
  • Manage clinician-patient inquiries and problem-solve as required
  • Administrative duties include scanning, filing, photocopying, attaching documents to patients’ files, rosters.
  • Assist with other administrative tasks when required

About you

  • Exceptional customer service skills 
  • Excellent verbal and interpersonal skills
  • Confident and enjoys working in a fast-paced environment, with a ‘can-do’ attitude
  • An eye for detail and accuracy
  • Efficient and capable, shows initiative and collaborates well with team members 
  • High standard of professionalism and ethics 
  • Professional presentation 
  • Highly computer literate


  • Significant experience as a medical receptionist and/or administrator in a clinical/health setting
  • Practice management software proficiency


  • Professional development 
  • Salary packaging options 
  • Being part of a dedicated clinic team
  • Vibrant Glebe location, easily accessible by public transport

To have a confidential discussion about the role please contact Rita Varoli on woolcock.hr@sydney.edu.au

About us

We are The world's number one respiratory and sleep medical research organisation.

We conduct ground-breaking research that leads to the prevention of diseases, the cure of diseases and the reduction of disease burden on the lives of patients.

We translate ground-breaking discoveries into practice for the benefit of individuals and society.

We aspire to prevent the development of disease, cure where disease is present and remove the burden of disease.

We are a not-for-profit research institute.

Everything we do is founded on integrity, responsibility, stewardship, openness, fairness, accountability.

We are caring, reliable, supportive, open, honest, trustworthy, committed, dedicated, passionate, professional.

Get in touch

If this opportunity sounds right for you, please apply promptly as we will be assessing applications as they are received. We are very keen to learn how you would add strength to our team.

Please apply to our Human Resources Team at woolcock.hr@sydney.edu.au

Please Note

The Woolcock Clinic is a private health facility that follows the Public Health (COVID-19 Vaccination of Health Care Workers) Order 2021: Health care workers will need to have received at least one dose of a COVID-19 vaccine by 30 September 2021 and both doses by 30 November 2021 to continue working for NSW Health or a Private Health Facility

Residency Requirements

Australian citizens and Permanent Residents only (inc. New Zealand Citizens)

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